Dibsido

Dibsido stands out in the desk booking software market with its “no complexity” approach. From self-onboarding and quick setup to a straightforward UI, one-click bookings via visual floor plans, and virtually zero maintenance, all the way to workspace analytics, Dibsido is a strong choice for companies looking to manage desk sharing effectively.

Its free plan is genuinely generous, offering a fully functional free plan with features that many competitors reserve for paid tiers. In addition to the core desk booking capabilities (desks, meeting rooms, parking spots), it includes interactive floor maps, space utilization analytics, flexible booking options, SSO (Google, Microsoft), booking rules, and integrations with Slack and Microsoft Teams, among others.

For teams that value practicality, ease of use, and quick deployment over complexity, Dibsido is a strong option to consider.

What you get with Dibsido’s free plan:

• Intuitive booking of office resources (desks, meeting rooms, parking spots)

• A wide range of features for both users and admins (visual floor plans, booking rules, check-ins, waiting lists, reminders, SSO, etc.)

• Office space utilization analytics

• Mobile apps

• Native integrations with Slack and Microsoft Teams

Dibsido free plan limitations:

• 20-users cap

• 5 parking spots

• 1 meeting room

2. Deskfound

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Deskfound is a cloud-based desk booking application designed for hybrid workplaces. It is primarily built to operate within Slack and Google Workspace, while also providing a web interface for administrators to manage office locations, weekly schedules, bookings, reporting, and overall workspace settings.

Because of this focus, Deskfound does not offer dedicated mobile apps and instead encourages users to interact with the platform directly within their existing workplace tools. This may be a limitation for some, while others appreciate not having to switch between multiple applications to manage office resource bookings.

Deskfound offers a fully functional free plan for up to 10 users, with no time limit. What’s notable is that the free tier includes all core features of the platform, not just a limited subset. These include:

What you get with Deskfound’s free plan:

• Desk booking (hot desks and assigned desks)

• Meeting room reservations

• Visual floor plans

• Multiple office locations support

Deskfound free plan limitations:

• 10-user cap

3. Desk.ly

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Desk.ly is a Germany-based provider of workplace management software with a global presence. Its platform offers features such as desk booking, meeting room reservations, and office analytics. According to user reviews, it works best for teams looking for a solution that is easy to roll out and reliable in daily use, without the overhead of a complex enterprise system.

Desk.ly made it onto our list in part thanks to its fairly well-equipped freemium plan.

What sets it apart is that, unlike many competitors, it provides access to its Enterprise plan for free for up to 15 users. According to the vendor, this free tier includes the full set of Enterprise features with no time limitations, making it a compelling option for small teams looking to test a more advanced solution without upfront cost.

What you get with Desk.ly’s free plan:

• Full access to the desk.ly Enterprise package

• Desk, meeting room, and parking spot booking

• Office space utilization analytics

• SSO, mobile apps, and Microsoft Teams integration

Desk.ly free plan limitations:

• 15-users cap

4. Flexwhere

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Flexwhere is a desk sharing tool that places strong emphasis on a visual, map-based experience as the foundation for employee coordination and decision-making around space and cost optimization. Instead of selecting a desk from a list, users interact with a real floor plan, choosing where to sit and seeing who else is in the office that day (although this feature is also available in many other desk booking tools).

Flexwhere’s free plan, called Basic, is designed for up to 25 users and includes the essential features for desk and meeting room booking.

Compared to some competitors, it lacks features such as parking spot reservations and integrations with Slack, Microsoft Teams, or calendars. On the other hand, it includes several useful features beyond the core functionality, such as SSO, push notifications, the ability to find in-office colleagues, and user management.

What you get with Flexwhere’s Basic free plan:

• Desk and meeting room scheduling

• Visual floor plan, including editor

• Custom bookings, push notifications,

• iOS and Android apps

Flexwhere free plan limitations:

• Available for up to 25 users

• 1 floor plan

5. Google Sheets

If you’ve ever worked for a company using the Google ecosystem, you’ve probably come across bookings managed through this platform. Google Sheets is not a dedicated desk booking tool, but with some effort, it can be used as a simple, free solution for managing desk reservations.

At its most basic, a shared spreadsheet can act as a booking grid, where rows represent dates and columns represent individual desks. Employees can enter their names into available slots, creating a transparent overview of who is sitting where on a given day. With features like data validation, you can limit inputs to a predefined list of users, while conditional formatting can visually distinguish between free and occupied desks.

For a cleaner user experience, companies might pair Google Sheets with Google Forms. Employees submit a booking request through a form by selecting their name, date, and desk. The responses are automatically stored in a spreadsheet, reducing the risk of manual errors and making the process more structured. Basic formulas such as COUNTIFS can then be used to identify duplicate bookings and highlight conflicts.

More advanced setups can include a second sheet that transforms raw booking data into a visual dashboard, giving managers and employees a clearer overview of desk occupancy. With additional customization using Google Apps Script, it is even possible to automate actions such as sending confirmation emails or flagging double bookings.

Despite these possibilities, Google Sheets has its limitations. It does not natively prevent booking conflicts in real time, lacks advanced features like user permissions, prioritization rules, or analytics, and can become difficult to manage as the number of users grows. For small teams or temporary setups, however, it remains a practical and cost-effective starting point for desk booking.

6. Officely

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Officely is a hybrid workplace management SaaS that takes a different approach to app delivery compared to most tools on the market.

While many desk booking tools offer native Slack or Microsoft Teams integrations, Officely is built entirely within these platforms. There’s no separate web portal or mobile app to install, everything happens within the tools your team likely already uses daily. This is a unique and widely praised approach that eliminates the friction of switching between multiple work apps. However, if your organization does not use Slack or Microsoft Teams, it can be a limitation.

Officely’s free plan is quite solid, offering most of the features available in the Premium plan, with the main limitation being a cap of five users. This makes it a strong option for small teams and a practical way to evaluate the platform before committing to a paid plan.

What you get with Officely’s free plan:

Officely’s free plan includes almost all features available in the Premium plan, with only a few exceptions. Among others, it covers the following features:

• Desk, meeting room, and parking spot booking

• Floor plans and office check-ins

• Office analytics

• Works in Slack and MS Teams

Officely free plan limitations:

• 5-users cap

Final Thoughts on Free Desk Booking Software

Free desk booking software can be a practical and accessible way to introduce structure into your workplace without upfront costs. While each tool comes with its own approach, strengths, and limitations, several options on this list offer real value and are well worth considering, whether you’re testing hybrid work, improving office coordination, or simply looking for a lightweight solution to manage shared spaces.

The key is to choose a tool that aligns with how your team works today, while giving you enough flexibility to adapt as your needs evolve. With the right solution, even a free plan can significantly improve visibility, collaboration, and day-to-day office experience.