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Understand your office: Understand workplace utilization, see who’s onsite, when, and how they use desks, meeting rooms, and parking spots to support different working needs.
Unlock cost-saving opportunities: Determine how much space you need today and tomorrow, so you can optimize lease terms and real estate investments while avoiding costs for space you don’t actually use.
Create a better work experience: Identify occupancy patterns, track the busiest days and workstations, and measure average workplace utilization to design layouts that foster productivity and collaboration.
What is workplace analytics?
Workplace analytics is the process of collecting and analyzing data about how people use office spaces, resources, and time.
In particular, workplace analytics is used to track the occupancy of workplace resources (meeting rooms, desks, cars, parking spots), desk-to-employee ratios, and reveal patterns in how teams interact and meet. As a result, office managers gain data-based evidence for optimizing office layouts and adjusting hybrid work policies.
In short, workplace analytics turns raw data about how people work and use office resources into insights that support decisions about the workplace experience.
Run a more efficient hybrid workplace with Dibsido
All in one resource booking tool
Easily manage all your office bookings, from desks and meeting rooms to parking spaces, while gaining actionable insights to guide decisions and optimize your hybrid workplace strategy.
5-minute
self-onboarding
Set up your account, map your office, define the rules, and invite colleagues. Dibsido’s intuitive interface takes care of the rest. And if you ever need help, our responsive support team is ready to assist.
Office utilization insights
Get a clear overview of the real office occupancy with the ratio of reservations to actual check-ins (no show data), peak days and workstations, average office and parking use, and automatic reservation cancellation when an employee does not show up.
Availability from anywhere
Access Dibsido on any device. Its fast, intuitive interface makes scheduling effortless on desktop, and the iOS and Android apps let you manage your workspace on the go.
Fully connected experience
Integrate Dibsido with MS Teams, Outlook, Google, Slack, and other tools you already use to create a seamless experience.
Hybrid workplace transparency
Gain a clear overview of who is working in the office or remotely, when they will be there, and where they will be seated, supported by an interactive map for easy planning and collaboration.
Integrations
Dibsido connects with your favourite office tools. From Slack to your Google or Microsoft account.
Interactive Maps
Whether it’s a desk, parking, or meeting room, the interactive maps make sure you always find your way.
Mobile App
On the subway or in the car, you can book your space anytime, wherever you are.
Languages
Supporting 11 languages, the app is perfect for teams and offices around the globe.
Frequently asked questions
Chances are, your question’s already been asked. We’ve put together a list of the most common ones.
How does software support workplace analytics?
Workplace analytics software utilizes data about desk and room bookings, employee behavior, and space usage to uncover how the workplace is truly used. It transforms this data into clear insights that help organizations optimize space, improve collaboration, and enhance the overall employee experience.
For example, workplace analytics software such as Dibsido might show that some desks remain unused on an average workday. This insight helps you redesign your desk policy, for instance, by switching to hot-desking or reducing the total number of desks, to better match actual employee needs and lower real estate costs.
Check out this real-life examples of how software supports workplace analytics:
Use our free desk-sharing ratio calculator to gain insights for optimizing desk utilization and reducing costs.
Use our free office space calculator to find out how much office space you actually need.
What are the benefits of workplace analytics software?
By analyzing data from desk bookings, meeting rooms, and employee activity, workplace analytics software reveals patterns that support smarter planning and better use of office space.
Key benefits include:
Optimized space utilization – identify underused areas and reduce unnecessary costs.
Improved employee experience – design spaces that match how people really work.
Data-driven decisions – use real insights instead of assumptions when planning or scaling office space.
Support for hybrid work – balance office attendance and remote work more effectively.
Cost savings – lower rent, maintenance, and energy expenses by right-sizing your workspace.
How to calculate desk sharing ratio?
Use this free desk-sharing ratio calculator to determine the ideal desk-to-employee ratio and the recommended number of desks for your hybrid team.
Simply enter your team size, average and peak attendance, and target occupancy to see desk utilization in seconds.
The desk-sharing ratio calculator helps you maximize desk utilization, improve planning, and optimize costs.
How to calculate office space needed?
Use this free office space calculator by Dibsido. Just enter your team size, attendance, desk-sharing ratio, and space per workstation to get results in m² or ft².
If you’re not sure about your desk-sharing ratio, you can easily calculate it with this free desk-sharing ratio calculator.
The office space calculator allows you to plan smarter with data-driven insights, for example, to get precise office space per employee based on real hybrid attendance and your desk-sharing ratio. Ultimately, this tool helps you optimize costs by right-sizing your office to reduce overhead while maintaining productivity.
How long does it take to set up Dibsido?
Getting started with Dibsido is quick and effortless. Setup takes just a few minutes, with guided onboarding and an intuitive interface that anyone can manage.
Once everything’s in place, Dibsido runs smoothly on its own, so office managers can focus on people and spaces, not the system.
How to get started with Dibsido?
The best way to get started is with a free trial. There are no strings attached, and no credit card is required. Before your trial ends, we’ll remind you to choose a plan, free or paid, so you can continue using Dibsido without interruption.
If you decide to stay on the free plan, it’s limited to 20 users and doesn’t include some features, mainly Microsoft AD integration and Outlook/Google Calendar synchronization. Besides that, you can enjoy the full Dibsido experience.
Visit the Pricing page to learn more.
