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Conference room booking system made simple
5-minutes setup. Set everything up yourself easily. Sign up, map your office, invite colleagues and enjoy a free meeting room booking system. It’s that simple.
Handy features. Benefit from interactive maps, auto-cancellation, custom booking rules, QR code check-ins, and analytics. All in one app.
Available anywhere. Sync your bookings with Google and Microsoft calendars and make room reservations on the fly from both desktop and mobile devices.
Hassle-free meeting room reservation system
No more double-bookings or phantom holds. Dibsido's free room booking system works with common office tools, shows each space's real-time status, auto-cancels no-shows, and gives office managers one place to manage booking rules, floor plans, and analytics.
Calendar synchronization
Stay on top of your schedule by syncing your conference room reservations directly with your Google or Microsoft calendar.
Auto-cancelation
If a meeting room booking isn’t confirmed at the start of the meeting, the room is automatically released for others to use.
Interactive plans
Upload or create an interactive plan of your office so employees can seamlessly find and book meeting rooms directly from the map in Dibsido.
Microsoft 365 integration
Connect your Microsoft 365 account to Dibsido and book meeting rooms seamlessly from the Outlook Calendar sidebar.
Hot desk booking
Need a tool to book not only meeting rooms but also hot desks? With Dibsido, you can make workplace bookings easy, fair, and stress-free.
MEETINGS ROOMS
Free conference room scheduling software that works for you
From the web dashboard to the conference room booking app for iOS and Android, everything stays connected.
Analytics
Get all the numbers, data, and insights you need to optimize your office.
User Groups
Create groups by department and control who can book specific rooms or areas.
Branches
Manage meeting room bookings across all your offices in one app.
Booking Rules
Design custom booking rules and assign priority access to rooms in specific departments.
Tablet Screen
Confirm and create your bookings directly on the tablet at the meeting room.
QR Code
For check-in, just scan the QR code right at the meeting room.
Desk Booking
From booking a meeting room to reserving a hot desk, it’s just a small step—or a tap—away.
Languages
Customize the app to your liking and switch Dibsido to one of 12 languages.
Mobile App
Book your meeting rooms from anywhere. Available for iOS and Android.
Dibsido's free plan gives you a real meeting room management system for your first room. Auto-cancellation, interactive floor plans, booking rules and analytics, all included from day one.
Free
Free meeting room booking for a small team with one room.
€0
For up to 1 room / month
Up to 20 users, no credit card
1 meeting room
Auto-cancellation for unclaimed rooms
Interactive floor plans
Booking in Teams and Outlook
iOS and Android app
Free forever, no credit card. The free plan covers 1 meeting room for up to 20 users, with room bookings up to one month ahead. Beyond that, meeting room booking is €5.50 per room per month billed yearly.
TESTIMONIALS
See why your peers love Dibsido
Free meeting room booking system FAQ
Chances are, your question’s already been asked. We’ve put together a list of the most common ones.
Are there any limitations to using Dibsido’s free meeting room booking system?
In terms of features, no. You can use the entire suite, including bookings, the interactive map, and analytics. However, the free plan is limited to one meeting room and a maximum of 20 users, so it suits smaller teams best.
Are there any other free scheduling tools available?
Yes. At Dibsido, we aim to provide essential features for organizations with simpler needs to help them manage their bookings and hybrid office schedules. Our free office resource booking tools include:
Besides these, you can freely use:
What is the meeting room booking system?
A meeting room booking system (also called meeting room booking software or a conference room booking system) is an online tool that lets employees find and reserve shared meeting rooms in real time instead of relying on manual calendars or back-and-forth emails.
These systems are typically delivered as SaaS and used by organizations with multiple shared assets and a hybrid work environment. Most include calendar integrations, floor plans, customizable booking rules, and usage analytics.
Thanks to these features, a meeting room booking system, or room booking system for short, helps organizations streamline meeting management, improve workspace efficiency, and enhance team collaboration.
Some popular meeting room booking software vendors include Dibsido, Deskbird, Skedda, and Envoy. They differ mainly in the customer segments they target, pricing, integrations, and ease of use.
If you want to learn more, check out our full guide to meeting room booking software.
Does Dibsido work as a conference room booking app on mobile?
Yes. The free Dibsido conference room booking app is available for iOS and Android, so anyone can check availability, book a room, or check in with a QR code from their phone — no browser required.
Is the free plan really free forever?
Yes. The free plan covers up to 20 users, 1 meeting room, and 5 parking spots with no time limit and no credit card. Paid plans start at €1.70 per user per month or €2.60 per desk per month on annual billing and unlock unlimited meeting rooms and parking spots.
Which tools does Dibsido integrate with?
Dibsido connects with Microsoft Teams, Outlook calendar, Google Calendar, Microsoft Entra ID, SAML SSO, and Zapier - so meeting room bookings show up where your team already works, not in a separate app.
What's included in the free plan beyond meeting rooms?
The free tier covers desk booking, meeting room booking, parking management, interactive floor plans, mobile apps for iOS and Android, integrations with Microsoft Teams, Slack, Outlook and Google Calendar, and SSO. Free-plan caps: 20 users, 1 meeting room, 5 parking spots.
