Clean desk policy template generator
Use this free clean desk policy generator to build professional workplace policies that support ISO 27001, GDPR, and information security compliance. Download instantly as PDF or DOCX.
Generate your clean desk policy in minutes
Your Company Clean Desk Policy
Purpose & scope: This policy keeps our workspaces clear and secure, helping protect information and present a professional environment. It applies to employees, contractors, and visitors at London; Prague, including shared and hybrid areas.
Disclaimer: This template is guidance, not legal advice. Confirm local legal requirements before implementation.
Key principles
- Keep work areas clear when unattended and at the end of the day.
- Protect confidential information in any format (paper, screen, device).
- Use company storage and disposal facilities appropriately.
- Extend the same standards to home and shared spaces.
Standards for the office
Working hours: 09:00–17:30. End-of-day clear time: 18:00.
- Clear surfaces: Remove papers, notebooks, and devices from desks when leaving and by 18:00 daily.
- Personal items: Allowed within limit.
- Storage: Lockers available for all staff.
- Printing: Secure-release printing (badge/PIN). Collect prints immediately; dispose of misprints in secure shredding consoles.
- Disposal: Place confidential paper in secure shredding consoles; recycle non-confidential materials.
- Screens: Lock screens when away and use privacy screens in open areas where appropriate.
- Visitors: Follow site visitor procedures. Avoid displaying confidential materials in visitor areas.
Shared spaces & bookings
Meeting rooms, phone booths, and shared desks are booked through Dibsido. Leave spaces as you found them: remove materials, wipe whiteboards if sensitive, and take belongings when you leave.
Remote & hybrid work
- Home standard: Clear work surfaces and store devices out of sight at the end of each day.
- Lock devices; store company documents securely; avoid printing at home where possible.
- Keep screens out of view of household members and visitors.
Monitoring & support
Monitoring approach: Random spot checks. The aim is education and support first.
- Help & equipment: Ask IT for privacy screens, lock cables, or secure-print setup.
- Security: Report concerns to site security or your manager promptly.
Data & privacy
We use minimal workspace analytics (e.g., booking data from Dibsido) to plan capacity; not for performance monitoring. For privacy questions, contact privacy@example.com.
Ownership, review & effective date
Owner: Head of People. Review: every 12 months. Effective from: 25 Sep 2025.
Created by Dibsido.com. Want to manage desk bookings and no-show rules automatically? Try Dibsido Free for 14 days.
Complete your clean desk policy setup
Security policy framework. Build clean desk policy templates with our free template covering information security, compliance rules, and workspace standards. Works for ISO 27001 and GDPR requirements.
Easy to use. Create office desk policies with clear rules using our free template for employees and remote workers. Includes guidelines for shared spaces and home offices.
Download ready. Get your clean desk policy sample as PDF or DOCX. Edit the templates and roll them out to your team right away.
Clean desk policy guide
Desk booking for hybrid workplaces
Add desk booking to support your clean desk policy. Track workspace use, check policy compliance, and maintain security standards for hot-desking and hybrid teams.
