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Desk-sharing ratio calculator

Use this desk sharing ratio calculator to find the right desk to employee ratio and recommended desks for hybrid teams. Enter team size, average and peak attendance, and a target peak occupancy to see desk utilization in seconds.

Calculate your desk sharing ratio

Settings

Team size

Average in-office attendance %

Typical daily attendance across a month

60%

Peak day attendance %

Busiest typical day. Example: if 60 of 80 people show up, enter 75%.

75%

Target max occupancy at peak %

Max seat usage you allow on the busiest day. 80–90% keeps a buffer. 100% means no buffer.

85%

Existing desks (optional)

Enter current number of desks for assessment

Results

Recommended desks

Employees per desk (team-wide)

1.13

Average-day occupancy

68%

Peak occupancy (with 71 desks)

85%

Plan your desk sharing
ratio in minutes

Smart desk allocation. Calculate precise desk-to-employee ratios from real attendance patterns and your peak-day target.

Maximize utilization. Optimize desk utilization to reduce office costs while ensuring employees always have available workspace when needed.

Real-Time Planning Adjust attendance patterns and occupancy targets to see instant recommendations for your ideal desk sharing setup.

Desk sharing guide

How to choose a desk sharing ratio

Look at headcount, compare a normal day with your busiest day, set a comfortable peak occupancy. The calculator turns that into a desk count and an easy desk to employee ratio.

Desk sharing made simple

Remote-heavy teams share more. Office-first share less. Tweak the inputs to see your recommendation and expected use on average and peak days. Need m² or ft²? Use it in the Office Space Calculator.

One-click desk booking

Skip the spreadsheets and confusion. Just tap, claim, and get to work.

Start Booking

Book directly from the map

See open desks and book directly from the map. No guesswork, just quick reservations.

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Automatic desk release

If a booked desk goes unused, it opens up for someone else. Every space counts.

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Team schedule

See who’s in the office, working remotely, or out of office. Get a clear overview, so you can plan meetings, projects, and pizza lunches without the guesswork.

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