Rated 4.9/5 on G2
Rated 4.7/5 Capterra
Book desks for free.
No chaos, No commitment
One-click desk booking
Skip the spreadsheets and confusion. Just tap, claim, and get to work.
Book directly from the map
See open desks and book directly from the map. No guesswork, just quick reservations.
Automatic desk release
If a booked desk goes unused, it opens up for someone else. Every space counts.
Smart desk sharing
Turn fixed desks into shared spaces when teammates work remotely. Keep your office flexible.
INTEGRATIONS
Integrations
Dibsido connects with your favourite office tools. From Slack to your Google or Microsoft account.
Interactive Maps
Whether itโs a desk, parking, or meeting room, the interactive maps make sure you always find your way.
Mobile App
On the subway or in the car, you can book your space anytime, wherever you are.
Languages
Supporting 12 languages, the app is perfect for teams and offices around the globe.
Free workplace booking for up to 10 users.
โฌ0
For up to 10 users / month
Up to 10 users, no credit card
Hot desks and assigned seats
Interactive floor plans
Booking in Teams and Outlook
Auto-release for no-shows
iOS and Android app
Free forever, no credit card. Desk bookings up to one week ahead. Past 10 users, the Growth plan is โฌ1.70 per user per month billed yearly.
Desk booking software for the whole office
Dibsido is a complete desk booking system, not just a free tool.
Reserve or book on arrival: book a desk for a day or set up recurring bookings, or pick any free desk from the live floor plan.
Assigned and hot desks in one system: allocate desks to specific people, keep the rest for hot desking.
Check-in and no-show release: if nobody checks in, the desk goes back to the pool.
Transfer to a colleague: pass your booking to someone else in one click.
Book where people work: web, iOS and Android, Microsoft Teams and Slack.
TESTIMONIALS
Don't take our word for it
Frequently asked questions
Chances are, your questionโs already been asked. Weโve put together a list of the most common ones.
What is a desk booking system?
A desk booking system is software that allows employees to easily reserve desks in advance for specific times and dates. These systems are especially useful in hybrid work environments, where employees alternate between working remotely and in the office.
Desk booking systems, also known as desk management systems, hot desking software, or hotelling, help employees find available workspaces, reserve them in advance, and avoid scheduling conflicts. This makes office space usage more efficient and transparent. At the same time, they help office or operations managers optimize space utilization, reduce overhead costs, and improve employee flexibility and satisfaction.
Beyond booking functionality, desk booking software typically includes features such as interactive floor plans, real-time availability tracking, calendar integration, custom booking preferences, space usage analytics, and more.
Modern office desk booking systems, such as Dibsido, are delivered as SaaS and typically come with mobile apps for easy access. This eliminates the need for customers to maintain on-premise systems and offers several advantages, including cost-effectiveness, ease of use, and scalability when adding new users or expanding to features like meeting room reservations or parking management.
If you want to learn more about the leading desk booking vendors, check out our blog on the best desk booking software.
Is Dibsido a desk reservation system?
Yes. People can reserve a specific desk in advance, set up recurring reservations for the days they are always in, or book an open desk when they arrive. Admins can also allocate desks to specific people and keep the rest for hot desking.
Can I transfer my desk booking to a colleague?
Yes. If you cannot come in, you can pass your booking to a colleague, so the desk gets used instead of sitting empty.
Do desk bookings show up in my calendar?
Yes. Every desk booking sends a calendar invite, so people can add it to their calendar. In Google Calendar it can be added automatically.
Why is desk booking important?
Desk booking helps organizations manage office space more efficiently, gives employees better flexibility and work experience, and also contributes to environmental sustainability by reducing the need for excess office space. Instead of assigning a fixed desk to each person, desk booking software allows employees to simply book workspaces as needed which reduces unused space and lowers real estate and operational costs.
Employees in hybrid work environments can easily find and reserve desks that fit their needs, whether it's near teammates, close to a window, or equipped with special hardware. For employers it is important that desk booking software provide insightful data on space usage, which supports better planning, resource allocation, and cost optimization.
Is Dibsido free for hot desking?
Yes. Dibsido's free plan covers hot desking for up to 10 users with no time limit and no credit card. You can set desks as shared hot desks, keep others as assigned seats, and auto-release any desk when someone does not check in. Employees book an open desk from the interactive floor plan, the mobile app, Microsoft Teams, or Outlook. Larger teams that pass 10 users can move to the desk plan at โฌ1.70 per user per month on annual billing.
Is Dibsido really free for desk booking?
Yes. The Free plan covers desk booking for small teams (up to 10 users). No credit card. No time limit.
Does Dibsido work in Microsoft Teams and Outlook?
Yes. Dibsido has a Microsoft Teams app and connects with Outlook. Your Microsoft 365 login works across web, Teams, and mobile.
Can we mix hot desks and assigned seats, and auto-release no-shows?
Yes. Keep some desks fixed, make others shared, and auto-release unused bookings.
Should I pay per desk or per user?
If your team shares desks, per desk is usually cheaper: everyone can book and you only pay for the desks. If almost everyone has their own desk, per user tends to cost less. Rule of thumb: more than 3 people for every 2 desks, choose per desk.
Can I sign up with Google or Microsoft accounts?
Yes! You can sign up with Google or Microsoft SSO (Single Sign-On).
Is there a mobile app for Dibsido?
Yep! Dibsido is available on both iOS and Android.
What if I donโt have a floor plan?
No worries! Just let us know, and weโll help you sort it out.
Where is my data stored?
On Microsoft Azure in Germany (Frankfurt). Data is encrypted and GDPR-compliant. You can export or delete your data anytime.
