1. Dibsido

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Dibsido offers a less expensive and at the same time full-featured alternative to Skedda from the start. While being a sort of newcomer to the desk booking market (founded in 2021), it has quickly become a favourite choice for SMBs and also enterprises for its ease of use, literally zero-maintenance (SaaS) and delivering all the necessary features right from the start.

Its desk booking tool is competitively priced and designed for fast, self-guided onboarding. Actually, Dibsido’s simplicity is one of its biggest strengths. Teams can get started within minutes, without needing lengthy implementation or training (however Dibsido’s support team is still here to assist you in case of need).

Regarding the features, it is important to note, Dibsido includes features that many competitors lock behind higher-tier plans right from the start. For example interactive floor maps, space utilization analytics, flexible booking options, user and permission management or connectors to popular office solutions such as Google Calendar, Outlook, Office 365, Microsoft Teams, and Slack.

Among other hot desking solutions, Dibsido ranks among the highest, earning 4.8 out of 5 stars from reviewers. For those who prioritise practicality, ease of use, and quick deployment over complex, enterprise-level setups, it’s an excellent choice.

Dibsido in a nutshell:

Best fit: Smaller, growing, and mid-sized organizations
Pricing: Starts at $1.9 per user/month (billed annually)
Free version: Yes, for up to 20 users
Free trial: 14-day free trial
Mobile availability: iOS and Android

Pros:

• Highly rated ease of use and user experience

• Excellent price/value ratio.

• Full functionality, including analytics, available from day one.

• Available in 12 languages.

Consider:

• Fewer high‑end features compared to enterprise‑grade tools.

• Limited advanced analytics (though sufficient for most SMBs).

• Could benefit from deeper third‑party integrations, according to analysts.

2. Robin

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Robin (also known as Robin Powered) was founded in 2014 and was among the early entrants in the office resource scheduling space. Originally launched as a meeting room booking tool, it has since grown into a full-featured workplace management platform.

Today, similar to other Skedda alternatives on this list, it offers capabilities, including desk and room reservations, visitor management, and workplace analytics. It also includes features focused on employee engagement, such as feedback collection and company announcements.

The company now positions Robin as an AI-enabled platform designed to support workplace operations and streamline collaboration in increasingly complex office environments.

Robin is a mature, feature-rich solution aimed at larger organizations. This is underlined by the fact, that the solution can be used as a part of interactive kiosks, mounts and stands,visitor management hardware, large interactive displays and other digital signage devices (ie. for quick conference room check-ins) which are commonly used in large offices.

Overall, if you need an enterprise-level Skedda alternative and prefer a broad, integrated platform over a more focused standalone desk booking solution, Robin is worth considering. It is especially well-suited for hybrid workplaces operating across multiple floors or locations and is recommended for companies with over 500 employees or at least 150 hybrid workers.

Robin in a nutshell:

Best fit: Mid-sized organizations to enterprises
Pricing: Not public pricing available
Free version: No permanent free version
Free trial: 14-day trial (requires contacting the sales team for access)
Mobile availability: iOS and Android

Pros:

• Users often praise the Robin platform for its ease of use.

• Well-tailored for enterprise-level needs.

• Strong integration ecosystem with productivity tools, access control systems, communication platforms, and user management solutions.

Consider:

• Quote-based pricing.

• Trial requires sales interaction; the 14-day trial is only available after booking a demo.

• Implementation can take time (and involves a learning curve (users estimate around two months to fully go live).

3. Kadence

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Kadence presents itself as a comprehensive workplace platform aimed at improving space utilization and simplifying how employees find and book workspaces.

It offers a modern, AI-supported approach to desk booking, with a strong focus on hybrid work coordination and efficient use of shared office resources.

Unlike some Kadence alternatives, it doesn’t offer desk booking as a standalone product. While it can be used solely for that purpose, the feature is part of a broader solution that also includes room scheduling, space management, and team coordination tools.

The platform is available in two main plans, Standard and Enterprise, both of which include full access to desk booking, meeting room reservations, workplace analytics, and engagement features like employee directories, surveys, and event coordination tools.

Overall, Kadence supports employees in finding suitable workspaces while giving office managers the data they need to better plan and optimize office capacity.

Kadence in a nutshell:

Best fit: Small and Mid-sized organizations
Pricing: No public pricing available (according to its website)
Free version: No permanent free version
Free trial: 14-day trial
Mobile availability: iOS and Android

Pros:

• Clean, user-friendly interface for booking desks

• Feature-rich with built-in AI assistant

• Supports integrations with common workplace tools and offers API access

Consider:

• No public pricing; additional setup fees may apply (e.g., $250 per uploaded floor plan).

• Full suite subscription required, no option to purchase desk booking separately.

• Admins and advanced users may need time to become familiar with the full feature set.

4. Archie

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Archie is a cloud-based desk booking and workplace management system that offers four tiered packages with distinct feature sets: desk booking, room booking, visitor management, and coworking software.

Its desk booking solution has earned very positive sentiment on platforms such as G2 and Capterra, particularly for usability and value. The platform emphasizes a seamless experience for both employees and workspace administrators, with strong integrations into popular workplace tools including calendars, Slack, Microsoft Teams, and accounting software. It also provides a unique capability to unlock doors directly via the Archie app through integrations with access control systems.

While Archie comes with a baseline cost, its clean and modern user interface, broad integration options, and resource-based pricing model make it a solution worth considering for small to mid-sized offices and coworking environments.

Archie in a nutshell:

Best fit: Small to mid-sized organizations
Entry-level pricing: Starts at $2.80 per desk/month ($159/month minimum)
Free version: No
Free trial: 14-day free trial available after a guided demo
Mobile availability: iOS and Android

Pros:

• Ease of use and quick setup

• Broad integration options with popular workplace tools

• Open API for building custom integrations

Consider:

• Starter pricing includes a minimum monthly commitment ($159/month)

• Some commonly expected features, such as Slack, Microsoft Teams, or SSO integrations, are limited to higher-tier plans

• Access to the trial requires completing a guided demo (gated trial)

5. Envoy

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Envoy is a robust workplace management platform built to handle many aspects of the modern office environment, from desk and meeting room reservations to delivery handling, occupancy tracking, digital signage, and visitor management.

Its office space booking module, called Workspace, is available in three tiers and combines desk and room booking with package tracking, meeting scheduling, and workplace analytics (available from the Premium tier).

However, the tiers differ significantly in features. The Standard plan focuses on enhancing onsite collaboration, while desk booking is only included in the second-tier Premium plan, priced at USD 5 per user per month. This can make it relatively expensive compared to some Envoy alternatives offering a similar feature set.

Envoy is a well-established solution with a strong market presence. According to the company, it is used by over 16,000 workplaces and properties worldwide.

Reviews on SoftwareAdvice indicate that around 80% of Envoy users are from companies with 51 to 500 employees, reflecting its strong appeal among mid-sized businesses seeking an all-in-one hybrid work solution.

Smaller organizations can also use Envoy, but given its pricing, it may be more than what’s needed for basic hot desking. If your setup involves just a few desks and straightforward booking needs, the platform and its cost may feel unnecessarily complex.

Envoy in a nutshell:

Best fit: Mid-sized organizations to enterprises
Pricing: Starts at $5 per user/month (annual billing)
Free version: No permanent free version
Free trial: 14-day free trial
Mobile availability: iOS and Android

Pros:

• The desk booking interface is described as straightforward and flexible.

• Sleek mobile experience with a dedicated app.

• Robust integrations with calendars, communication platforms, single sign‑on providers, and other workplace tools.

Consider:

• To access desk booking and analytics features, you need a Premium plan.

• Envoy’s feature-depth and pricing might be overwhelming for those needing a simple desk booking solution.

• Initial setup, such as uploading maps, integrating systems, and configuring policies, can be somewhat complex.

6. Joan

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Joan began as a meeting room display system featuring e-paper screens and has since evolved into a full-featured workplace management platform.

Today, it brings together desk and room booking, visitor management, digital signage, and analytics in a unified solution used by organizations worldwide.

Like Kadence, Joan is offered as an all-in-one platform with four pricing tiers. Each tier includes the same core functionality, with differences primarily based on the number of users and licensed devices.

The desk booking feature is frequently recognized for its clean interface and ease of use, as noted in user reviews on platforms like G2. This emphasis on simplicity aligns with Joan’s broader aim to streamline daily workplace operations and improve overall usability.

Joan is particularly well-suited for organizations adopting a hybrid work model and seeking a centralized system for managing desks, meeting spaces, visitors, and office resources. Its desk booking module includes visualization tools, usage analytics, and functionality designed to support a modern, flexible work environment.

Joan in a nutshell:

Best fit: Mid-sized organizations
Pricing: Starts at $49 per month (includes 20 users, billed annually)
Free version: No permanent free version
Free trial: 30-day free trial
Mobile availability: iOS and Android

Pros:

• Straightforward and intuitive desk booking experience.

• Easy to set up and maintain, with standard integrations for Outlook, Google Workspace, Slack, and more.

• Integrated wireless room booking displays.

Consider:

• Pricing can be confusing for some, as it combines software subscriptions with separate device licensing; additional users and devices above the plan minimum incur extra charges.

• Feature depth is somewhat limited, analytics and reporting mostly focus on room usage.

• Some users have reported occasional stability issues with the mobile app.

7. Eptura Engage

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Eptura Engage (formerly known as Condeco) is positioned as an enterprise-grade hybrid work management system used by mid-market organizations (250+ employees) and large enterprises.

The platform is designed to support hybrid work by serving as a centralized solution to coordinate people, spaces, and resources across multiple locations. According to user reviews, Eptura Engage is often praised for its ease of use and sleek mobile experience.

Eptura Engage is available in two tiers: Advanced and Power. Both provide a strong foundation for workspace booking, team collaboration, and hybrid work coordination. The Power plan includes additional AI-powered features.

Eptura Engage in a nutshell:

Best fit: Enterprise segment
Pricing: Available upon request
Free version: No
Free trial: No
Mobile availability: iOS and Android

Pros: 

• Straightforward user interface for both employees and administrators.

• Multiple booking options and integrations: desks can be booked via web, mobile app, Outlook add-in, or lobby kiosks.

• Supports various desk types (fixed, flexible, hot desks) and booking rules aligned with company policies.

Consider:

• No free trial available; pricing may be complex due to tiered plans, optional add-ons, and annual-only subscriptions.

• Customer support and issue resolution times have been reported as inconsistent (though some reviews predate the merger of Condeco with iOffice + SpaceIQ into Eptura).

• As an enterprise-grade solution, implementation can take time—some users report needing around two months to fully realize the platform’s benefits.

Final Thoughts

All seven Skedda alternatives highlighted here bring strong value, each with its own mix of features, ease of use, and scalability.

The right choice for your organization will ultimately depend on factors like your team size, office setup, budget, integration preferences, and how much complexity you're prepared to handle.

There’s no one-size-fits-all solution when it comes to desk booking or hybrid workplace management platforms in general. Take time to define your priorities, involve your team in testing, and make the most of free trials to find the tool that fits your hybrid work model best.

Ready to explore Dibsido? Start your free trial today.