Envoy is a well-known workplace management platform, especially popular with mid-market and enterprise organizations. However, it’s not the only option. This guide compares six Envoy alternatives, including their key use cases, pricing models, and ideal fit. If your priority is simple, fast workplace booking with budget-friendly pricing, solutions like Dibsido may be a better choice. If you’re managing multiple locations, complex policies, and a large hybrid workforce, more enterprise-focused platforms like Robin or Eptura Engage may offer the scalability and advanced capabilities you need.
Envoy is a mature solution with a proven track record and strong capabilities. So why consider an Envoy alternative?
The reality is that it won’t be the perfect fit for every workplace. For some teams, the pricing may be higher than expected, while others may simply prefer a more lightweight, plug-and-play solution without the overhead that often comes with enterprise platforms.
So, let’s take a look at some of the top Envoy alternatives worth considering, focusing especially on their workplace booking and visitor management modules.
Please note that this guide to Envoy alternatives was updated in 2026 to help you make an informed decision.
What is Envoy
Envoy started with a digital visitor management product, but over the years its focus broadened. Visitor management is still the company’s flagship product, but today, it also offers a robust workplace management platform built to handle many aspects of the modern office environment, from desk and meeting room reservations, to delivery handling, occupancy tracking, and digital signage.
It is a well-established solution backed by major venture capital firms with a strong market presence. According to the company, it is used by over 16,000 workplaces and properties worldwide.
Envoy’s office space booking module, called Reservations, uses a simple pricing model. It costs USD 60 per bookable resource per year when billed annually.
Based on SoftwareAdvice reviews, about 80% of Envoy users come from companies with 51 to 500 employees. This highlights its strong fit for mid-sized businesses looking for an all-in-one hybrid workplace solution. G2 reports similar numbers, with around 60% of customers in the mid-market segment and another 25% in enterprise organizations.
While smaller teams can use Envoy, its pricing and feature set may be more than needed for basic hot desking. If you only manage a few desks and need simple booking, the platform may feel unnecessarily complex and costly.
Envoy’s Reservations overview:
Best fit: Mid-sized organizations to enterprises
Pricing model: Starts at $60 per bookable resource/year (annual billing)
Free version: No permanent free version
Free trial: 14-day free trial
Mobile availability: iOS and Android
Reasons to choose Envoy:
The desk booking interface is intuitive and flexible, making it easy for employees to reserve desks and manage workplace resources.
The free Visitor Management tier can be used alongside the Reservations module, providing added value for organizations that want both visitor and desk booking in one platform.
Envoy offers robust integrations with calendars, communication tools, single sign-on providers, and other workplace systems, making it easier to fit into existing workflows.
Considerations:
Envoy follows a more enterprise-oriented sales process that often involves quotes, demos, and sales interactions, which may feel overwhelming for teams that prefer a simple plug-and-play SaaS with self-service onboarding.
Envoy’s pricing model may be higher than necessary for organizations looking for a simple desk booking solution.
The initial setup can take some time, especially when uploading office maps, integrating with existing systems, and configuring workplace policies, according to some user reviews.
Envoy Pricing
Envoy Reservations uses a resource-based pricing model, which means you pay based on the number of bookable resources in your office, such as desks, meeting rooms, or parking spots, rather than the number of employees using the platform.
Pricing starts at around $60 per desk per year, with total cost determined by your office capacity, not your workforce size. This model reflects the physical limitations of your workspace rather than how many people may potentially use it. This makes Envoy’s pricing particularly attractive for mid-sized and enterprise organizations with desk sharing or flexible office attendance, as costs remain stable even as headcount grows.
However, resource-based pricing does not always have a clear cost advantage over the other common model, user-based pricing. Its cost-effectiveness depends on the price of the user-based alternative and the ratio of employees to available desks.
Is There a Free Alternative to Envoy?
Short answer: yes, although it comes with a few limitations.
Dibsido is one of the strongest free alternatives to Envoy Reservations. You get access to the full platform, including desk, meeting room, and parking spot booking, interactive maps, integrations with MS Teams and Slack, booking rules, mobile apps, analytics, and more, all at no cost.
There are some limits to keep in mind. Desk booking is capped at 20 users, while meeting rooms are limited to one and parking spots to five. You can still create and manage as many desks as you need. For small teams, this is often more than enough to get started.
Some advanced features, such as calendar synchronization with Google or Outlook and Microsoft Entra ID integration, are only available on paid plans.
Overall, if you are a small organization or team, with Dibsido’s free desk booking system you get a user-friendly and feature-rich free alternative to Envoy Reservations.
Envoy Alternatives for Your Hybrid Workspace in 2026
We’ve summarized a few Envoy alternatives below to help you compare them side by side. You’ll find more details on each one further down.
Vendor | G2 average rating | Best fit | Pricing | How to get started |
Envoy | 4.4 | Mid-sized organizations to enterprises | Resource-based, from $60 per bookable resource/year | 14-day free trial |
Dibsido | 4.8 | Mid-sized organizations | User-based, from $1.9 per user/month | 14-day free trial |
Skedda | 4.8 | Small to mid-sized organizations | Space-based, from $99 per space/month | Guided demo tour |
Robin | 4.5 | Mid-sized organizations to enterprises | Quote-based pricing | Guided demo tour |
Kadence | 4.5 | Small to mid-sized organizations | Quote-based pricing | Guided demo tour |
Archie | 4.9 | Small to mid-sized organizations | Space-based, from $2.8 per desk/month | Guided demo tour |
Eptura Engage | 4.3 | Mid-sized organizations to enterprises | Quote-based pricing | Guided demo tour |
Tab 1: List of Envoy Alternatives for 2026 (data based on available vendor sources and G2 rankings, as of February 2026)
Dibsido
Dibsido is one of the newer entrants in the workplace booking space, but it has quickly earned the trust of forward-thinking companies, especially across Europe.
Founded in 2021, it has become a popular alternative to Envoy for organizations that want a modern, full-featured solution without the cost and complexity often associated with enterprise platforms. Its focus on simplicity, fast deployment, and transparent pricing makes it particularly appealing to mid-sized organizations, while still meeting the needs of larger organizations.
One of Dibsido’s biggest advantages over Envoy is how easy it is to get started. The platform is designed for fast, self-service onboarding, allowing teams to roll it out in minutes without lengthy setup, demos, or sales involvement. As a fully managed SaaS solution, it requires no maintenance, and ongoing administration is minimal. This makes it a great fit for teams that prefer a plug-and-play experience rather than a traditional enterprise implementation process.
Despite its simplicity, Dibsido includes a rich set of features from the start. Interactive floor maps, space utilization analytics, flexible booking options, and user and permission management are all available without requiring higher-tier plans. It also integrates seamlessly with popular workplace tools such as Google Calendar, Outlook, Office 365, MS Teams, and Slack, ensuring a smooth experience for both administrators and employees.
Dibsido is also highly rated by users, with an average score of 4.8 out of 5 stars. For organizations that find Envoy too complex, expensive, or enterprise-heavy for their needs, Dibsido offers a more lightweight, user-friendly alternative.
Dibsido overview:
Best fit: Mid-sized organizations
Pricing model: User-based, starts at $1.9 per user/month (billed annually)
Free version: Yes, for up to 20 users
Free trial: 14-day free trial
Mobile availability: iOS and Android
Reasons to choose Dibsido:
Intuitive and easy to use, making adoption simple for both administrators and employees.
Competitive and transparent pricing offers excellent value compared to enterprise-focused alternatives.
Includes key features like analytics, interactive maps, and flexible booking from the start, without requiring higher-tier plans.
Available in 12 languages, making it well suited for international teams.
Considerations:
Focuses on core workplace booking needs rather than highly specialized enterprise features, some niche integrations may not be available.
Analytics are sufficient for most teams, though advanced custom reporting is more limited.
Skedda
Skedda is a cloud-based workplace management platform founded in 2013, serving organizations ranging from small businesses to large enterprises. As an alternative to Envoy, Skedda takes a more focused approach, concentrating specifically on space management and related workplace tasks.
Skedda’s core capabilities include desk booking for hot desking, meeting room scheduling, parking space reservations, and visitor management. Unlike Envoy’s module-based pricing model, where individual products such as desk booking or visitor management are licensed separately, Skedda offers tier-based pricing with bundled features in clearly defined plans. This makes it easier for organizations to deploy a complete booking solution without managing multiple modules.
Because Skedda is tightly focused on office resource booking, it delivers a streamlined and purpose-built experience for both employees and administrators. The platform includes interactive floor plans, analytics and reporting, and integrations with popular workplace tools such as Microsoft 365, Outlook, and Google Calendar.
Overall, Skedda is an alternative to Envoy for organizations that primarily need a dedicated office resource booking platform, rather than a broader workplace management ecosystem.
Skedda overview:
Best fit: Small to mid-sized organizations
Pricing model: Space-based, from $99/month (billed annually)
Free version: No permanent free plan
Free trial: Not publicly available
Mobile apps: iOS and Android
Reasons to choose Skedda:
Mature and reliable platform with responsive and helpful customer support.
Tailored solutions for labs, universities, and parking spaces.
Offers advanced configuration options, including flexible and detailed booking rules on higher-tier plans.
Considerations:
Per-space pricing may be less cost-effective for smaller teams with limited office resources.
Setup and onboarding can take more time compared to more plug-and-play alternatives with self-service onboarding.
Free trial is not publicly available and typically requires contacting sales to get access.
Robin
Robin was founded in 2014 and is one of the more established workplace management platforms. Like Envoy, it evolved from a dedicated tool (meeting room booking) into a broader solution that supports desk and room reservations, employee experience, visitor management, and workplace analytics.
As an alternative to Envoy, Robin offers a similarly comprehensive platform with a strong focus on hybrid work and workplace optimization. It also includes employee engagement features such as feedback collection and company announcements, helping organizations better understand how their offices are used.
Robin is primarily designed for enterprise environments. Similar to Envoy, it supports integrations with workplace hardware such as room displays, kiosks, and digital signage, making it well suited for large offices with multiple floors or locations.
Overall, Robin is a strong Envoy alternative for larger organizations that need a scalable, integrated workplace management platform, particularly those managing complex hybrid work environments.
Robin overview:
Best fit: Mid-sized organizations to enterprises
Pricing model: Quote-based
Free version: No permanent free version
Free trial: 14-day trial (requires contacting the sales team for access)
Mobile availability: iOS and Android
Reasons to choose Robin:
Intuitive and user-friendly interface that makes it easy for employees to book and manage workspace resources.
Well suited for enterprise environments, with features designed to support large, hybrid organizations.
Strong integration ecosystem, including productivity tools, access control systems, communication platforms, and identity management solutions.
Considerations:
Pricing is quote-based, which may make it harder to estimate costs upfront.
Access to the trial typically requires scheduling a demo and engaging with sales.
Implementation and rollout can take time, especially in larger environments, with some organizations reporting a learning curve during initial adoption.
Kadence
Kadence is a modern workplace platform designed to help organizations manage hybrid work and make better use of office space. As an alternative to Envoy, it offers a similarly comprehensive set of office resource booking tools, while placing a stronger emphasis on employee engagement and workplace management.
One key difference compared to Envoy is its platform structure. While Envoy offers separate modules that can be purchased individually, Kadence provides a fully integrated platform available in two main tiers, Standard and Enterprise. Both plans include desk booking, meeting room reservations, workplace analytics, and employee engagement features as part of a unified solution, rather than splitting them across standalone products. This makes Kadence a strong alternative to Envoy for organizations looking for an all-in-one workplace solution rather than a standalone desk booking tool.
Overall, Kadence helps employees easily find and book suitable workspaces while giving office managers the data they need to optimize space utilization. For companies evaluating alternatives to Envoy, Kadence stands out for its modern interface, hybrid work focus, and comprehensive workplace feature set.
Kadence overview:
Best fit: Small and Mid-sized organizations
Pricing model: No public pricing available (according to its website)
Free version: No permanent free version
Free trial: 14-day trial
Mobile availability: iOS and Android
Reasons to choose Kadence:
Clean and modern interface that makes desk booking easy and intuitive for employees.
Comprehensive platform with built-in AI capabilities and a wide range of workplace management features included.
Integrates well with common workplace tools and offers API access for deeper customization and automation.
Considerations:
Pricing is not publicly listed, and additional setup costs may apply, such as fees for uploading floor plans.
Desk booking is only available as part of the full platform, unlike Envoy’s modular approach where individual products can be purchased separately.
Due to its broader feature set, administrators and advanced users may need more time to fully configure and adopt the platform.
Archie
Archie is a cloud-based workplace management platform that serves as an alternative to Envoy, particularly for small and mid-sized organizations. Similar to Envoy, Archie offers multiple modules, including desk booking, meeting room scheduling, visitor management, and specialized coworking management.
Archie’s desk booking solution is well rated on platforms like G2 and Capterra, with users frequently praising its ease of use and strong value. The platform focuses on delivering a seamless experience for both employees and administrators, with integrations into popular workplace tools such as Google Calendar, Outlook, Slack, Microsoft Teams, and accounting systems. One standout feature is its integration with access control systems, allowing users to unlock office doors directly through the Archie app.
Like Envoy, Archie uses a resource-based pricing model.
Archie overview:
Best fit: Small to mid-sized organizations
Pricing model: Resource-based, from $2.80 per desk per month ($159/month minimum).
Free version: No
Free trial: 14-day free trial available after a guided demo
Mobile availability: iOS and Android
Reasons to choose Archie:
Easy to deploy and use, allowing teams to get started quickly without complex setup.
Strong integration support with popular workplace tools, helping it fit smoothly into existing workflows.
Open API available for organizations that need custom integrations or deeper automation.
Considerations:
Some integrations, such as Slack, Microsoft Teams, and SSO, are only available on higher-tier plans.
Access to a trial typically requires scheduling and completing a guided demo rather than immediate self-service onboarding.
Eptura Engage
Eptura Engage, formerly known as Condeco, is an enterprise-grade workplace management solution designed for mid-sized and large organizations. As an alternative to Envoy, it supports desk and room booking, workplace coordination, and hybrid work management across multiple locations.
Unlike Envoy’s module-based pricing model, Eptura Engage is offered in two bundled tiers, Advanced and Power, with features included as part of a unified solution rather than licensed separately.
At the same time, Engage itself is one component of the broader Eptura platform, which also includes additional modules for workplace analytics, space optimization, and asset management. This makes it particularly suitable for enterprises looking for a more comprehensive workplace and facilities management ecosystem.
Users often highlight its intuitive interface and strong mobile experience, which makes booking workspace resources easy for employees. The Power tier also introduces advanced capabilities such as AI-driven insights to help organizations further optimize office usage.
Overall, Eptura Engage is a strong Envoy alternative for enterprise organizations that need a scalable, integrated solution.
Eptura Engage overview:
Best fit: Enterprise segment
Pricing: Quote-based
Free version: No
Free trial: No
Mobile availability: iOS and Android
Reasons to choose Eptura Engage:
Clean and intuitive interface that is easy to use for both employees and administrators.
Flexible booking options, with desks reservable via web, mobile app, Outlook add-in, and on-site kiosks.
Supports different workspace types, including fixed desks, hot desks, and flexible seating, with booking rules that align with company policies.
Considerations:
No publicly available free trial, and pricing can be harder to estimate due to quote-based pricing, add-ons, and annual subscription requirements.
Some users have reported inconsistent support experiences, although feedback varies and may reflect earlier versions before the Eptura platform consolidation.
As an enterprise-grade solution, implementation and full rollout can take time, reportedly around two months, particularly in larger or more complex environments.
Final Thoughts
As hybrid work has become the norm, you can find a range of Envoy alternatives, each taking a slightly different approach. Some focus on delivering a lightweight, plug-and-play desk booking experience, while others offer broader workplace management platforms designed for complex enterprise environments.
The right alternative depends largely on your specific needs. If your priority is simple and fast workplace booking with budget-friendly pricing, solutions like Dibsido or Archie may be a better fit. On the other hand, if you're managing multiple locations, advanced policies, and a large hybrid workforce, platforms like Robin or Eptura Engage may offer the scalability and capabilities you're looking for.
Ultimately, the best way to choose is to match the tool to your workplace, not the other way around. Start by identifying your core requirements, test a few options, and prioritize solutions that your team will actually enjoy using. The right platform should make workplace coordination easier, not more complicated.
If you’d like to try Dibsido, start your free trial today.
Our platform is designed to empower businesses of all sizes to work smarter and achieve their goals with confidence.
