SOCITAS is a German-based company specializing in implementing Microsoft Dynamics 365. Like many fast-growing companies, they eventually reached a point where their office started to feel too small. SOCITAS needed a simple way to transition to flexible desk sharing without creating extra bureaucracy for employees.
“The support and will to always listen to your customers while providing a fully customer orientated product has won us over.”
Paul Simons-Göring, SOCITAS
Key outcomes SOCITAS achieved through partnering with Dibsido
✅ The office scales with the team: With desk sharing in place, SOCITAS solved the problem of their office no longer keeping up with their growing team.
✅ Tech that talks to other tech: Thanks to integrations with Microsoft 365 and their ERP system, Dibsido fits naturally into SOCITAS’ existing workflows.
✅ Data to make smarter decisions: Using Dibsido, SOCITAS now has reliable insights to optimize office layout and plan resources more efficiently.
Moving past fixed desks
Before Dibsido, SOCITAS used a traditional setup with fixed desks. But as the team grew, they quickly ran into a lack of space, and with it, a bigger question of how to make their current office actually work in the long run with new hires and new team members.
The SOCITAS team began experimenting with flexible desk sharing. But without a dedicated booking tool, this approach often caused more problems than it solved. This improvised setup made it hard to plan capacity in a clear and reliable way. It lacked flexibility, there was no real overview of who was actually in the office on a given day, and without proper planning, even the company kitchen struggled to manage food supplies. And as is often the case, less accurate planning can quietly drive up unnecessary costs.
Over time, it became clear SOCITAS needed proper support. After looking at a few different tools, they realized most were either too expensive or unnecessarily complicated.
“We checked different tools, but nobody offered that much functionality for such a fair price as Dibsido. Also the tools we tested often had an overly complicated process or no good mobile app.”
Paul Simons-Göring, SOCITAS
Here are three reasons why SOCITAS decided to go with Dibsido:
SOCITAS could test Dibsido with an extended trial, completely free, without any discussions.
Next, support was fast and hands-on. Every little bug or feature request they sent our way got a quick response, and updates rolled out within just a few days.
And then there’s the app itself. Everyone who tested Dibsido picked it up instantly. It’s intuitive, straightforward, and even the busiest team members could use it without having to go through specialized training.
“Since the user interface feels very natural and easy to use, most users didn't need more than an initial instruction to use it and required almost no support from admins or operators.”
Paul Simons-Göring, SOCITAS
How Dibsido changed daily routines at SOCITAS
Finding people is easy again
In a shared desk setup, not knowing where your colleagues are can quickly create chaos. Dibsido makes it easy: a few taps and you can see who’s in and where they’re working at the moment!
Decisions based on what people actually want
SOCITAS uses monthly reports to see which desks people love and which ones they avoid. Thanks to the Dibsido data, they can also see right away what percentage of the office is actually being used each day.
Smarter kitchen planning
Around 87% of the SOCITAS team books their desks in advance. This insight also helps the kitchen staff plan meals accurately, keeping costs down and reducing food waste!
Tech corner
Making apps work together
Since the people at SOCITAS are tech experts, they didn't want a tool that lives in its own bubble. Dibsido integrates with Microsoft ecosystem, which means users can log in with their Microsoft account, and meeting room bookings made in Dibsido automatically show up in Outlook. (By the way, the same integration is possible with Google accounts!)
Dibsido can also be used directly in Microsoft Teams as a native app, so people can book desks, parking spots, or meeting rooms right where they already collaborate. There’s no need to switch between tools or log in again: everything runs inside the familiar Teams environment, both on desktop and mobile phone!
SOCITAS is also currently linking Dibsido with their Business Central database. This helps streamline office workflows and keeps things running smoothly in the background, without extra manual work for the team.
Growth brings challenges, but your office setup shouldn't be one of them!
At Dibsido, we help you keep the office organized even as your team gets bigger. From desks to meeting rooms to parking spots, we’ll help you run a smoother setup that fits into the tools you already use.
Want to see how it might work for your team? Let’s talk.
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